Programme & Speaker Management

  • Provide support in the development of the speaking programme
  • Provide suggestions for keynote speakers (if required)
  • Liaise with speakers to obtain biographies, photos etc to assist in marketing
  • Liaise with speakers regarding logistical arrangements (flights, accommodation etc), audio visual needs
  • Confirm date, session and time of presentation with presenters
  • Co-ordinate receipt of final copies of presentations and necessary author permission
  • Co-ordination of the Conference programme ensuring appropriate room layout, speaker needs are met, catering management
  • Prepare Chairperson briefing notes
  • If a poster session is required: organise poster board hire, appropriate floor plan layout and abstract number allocation

Abstract Management

  • Provide advice to Committee on Call for Abstract guidelines, criteria and deadlines
  • Write and produce Call for Abstracts information and distribute accordingly
  • Create, test and release online abstract submission website where potential speakers can submit abstract and other required information
  • Manage queries regarding abstracts and submission
  • Create, test and release online abstract review website
  • Allocate topics to reviewers and provide reviewers with individualised login to allow them to efficiently view and grade abstracts (including comments if required)
  • Monitor the review site and provide assistance as required to reviewers
  • Once reviews finalised by Committee, notify authors if accepted/not accepted
  • Once final allocated programme, confirm date, session and time of presentation with presenters
  • Prepare oral and poster presentation guidelines for Committee approval
  • Co-ordinate abstract information for the Handbook
    (NOTE: Full paper management services also available as an optional service if required)