Programme & Speaker Management
Programme & Speaker Management
- Provide support in the development of the speaking programme
- Provide suggestions for keynote speakers (if required)
- Liaise with speakers to obtain biographies, photos etc to assist in marketing
- Liaise with speakers regarding logistical arrangements (flights, accommodation etc), audio visual needs
- Confirm date, session and time of presentation with presenters
- Co-ordinate receipt of final copies of presentations and necessary author permission
- Co-ordination of the Conference programme ensuring appropriate room layout, speaker needs are met, catering management
- Prepare Chairperson briefing notes
- If a poster session is required: organise poster board hire, appropriate floor plan layout and abstract number allocation
Abstract Management
- Provide advice to Committee on Call for Abstract guidelines, criteria and deadlines
- Write and produce Call for Abstracts information and distribute accordingly
- Create, test and release online abstract submission website where potential speakers can submit abstract and other required information
- Manage queries regarding abstracts and submission
- Create, test and release online abstract review website
- Allocate topics to reviewers and provide reviewers with individualised login to allow them to efficiently view and grade abstracts (including comments if required)
- Monitor the review site and provide assistance as required to reviewers
- Once reviews finalised by Committee, notify authors if accepted/not accepted
- Once final allocated programme, confirm date, session and time of presentation with presenters
- Prepare oral and poster presentation guidelines for Committee approval
- Co-ordinate abstract information for the Handbook
(NOTE: Full paper management services also available as an optional service if required)