Administration

• Prepare a Sponsorship & Exhibition Prospectus including providing advice on package items, options and inclusions
• Provide Committee details of any sponsor/exhibitor enquiries received
• Administration of sponsor/exhibitor bookings including confirmations, invoices etc
• Once booked, manage and co-ordinate all arrangements for the exhibition and sponsors
• Management of the booth floor space allocation, structure and design
• Create and distribute exhibitor and sponsor checklists
• Onsite (and in the lead up to the event), ensure all sponsor/exhibitor package inclusions are provided
• Prepare, test and circulate online survey to sponsors/exhibitors
• Drafting of thank you letters to sponsors/exhibitors
• Finalise databases and statistics in electronic format

Sales (optional service)

• Research potential sponsors/exhibitors
• Approach these potential and distribute the Prospectus to potentials
• Follow up contact
• Keep accurate database of feedback