Programme & Speaker Management

Provide support in the development of the speaking programme
Provide suggestions for keynote speakers (if required)
Liaise with speakers to obtain biographies, photos etc to assist in marketing
Liaise with speakers regarding logistical arrangements (flights, accommodation etc), audio visual needs
Confirm date, session and time of presentation with presenters
Co-ordinate receipt of final copies of presentations and necessary author permission
Co-ordination of the Conference programme ensuring appropriate room layout, speaker needs are met, catering management
Prepare Chairperson briefing notes
If a poster session is required: organise poster board hire, appropriate floor plan layout and abstract number allocation

Provide advice to Committee on Call for Abstract guidelines, criteria and deadlines
Write and produce Call for Abstracts information and distribute accordingly
Create, test and release online abstract submission website where potential speakers can submit abstract and other required information
Manage queries regarding abstracts and submission
Create, test and release online abstract review website
Allocate topics to reviewers and provide reviewers with individualised login to allow them to efficiently view and grade abstracts (including comments if required)
Monitor the review site and provide assistance as required to reviewers
Once reviews finalised by Committee, notify authors if accepted/not accepted
Once final allocated programme, confirm date, session and time of presentation with presenters
Prepare oral and poster presentation guidelines for Committee approval
Co-ordinate abstract information for the Handbook
(NOTE: Full paper management services also available as an optional service if required)